VENUE PLANNING TIPS
- Check alternative dates – sometimes if you hold an event on a Monday or Friday or even at a weekend then there is a greater chance of negotiating a much lower rate than mid-week
- What is the purpose of the event
- What are their expectations
- Do you have an agenda in mind
- Where is the location, is it easy to get to, transportation possibilities, car parking
- Number of meeting rooms and size
- What is the layout of the meeting rooms
- Audio Visual Equipment & IT requirements
- What are your refreshments requirements [breaks, lunch, dinner, cocktails etc…
- What type of venue do you have in mind, ie modern, traditional, unusual, exclusive, non-hotel etc…
- Plan entertainment and recreation needs, group activities and/or team building exercises
- Transportation from hotel to alternative destination, ie. airport, dinner venue or evening event
- Who will be the main contact on the day of the event
- How will the bill be settled
